Type: General Class of Records and Personal Information Bank
Description: Records relating to Windsor Regional Hospital’s responsibility to provide its employees with a safe and healthy workplace through assessment of occupational hygiene, ergonomics, and safety issues. A significant number of records contain confidential health information and personal information of employees.
Records may also include correspondence regarding concerns, research materials, data collection, analytical results, and reports. Occupational hygiene records include employee concerns related to workplace exposure to chemical, physical (e.g., noise, temperature, radiation, etc) and/or biological (e.g., mould) agents.
Ergonomics records include a) employee concerns related to workstation and furniture design and configuration and assisting the disability management team with addressing employee accommodation issues and b) consultation regarding furniture, equipment, vehicles, workplace design and work practices, and developing ergonomics guidelines.
Safety records include general safety concerns, monitoring of compliance with legislative requirements (e.g., WHMIS, First Aid provisions and protective equipment), and activities related to the establishment and maintenance of the hospital’s Joint Health and Safety Committees.
Division: Human Resources
Legal authority: Occupational Health and Safety Act, R.S.O. 1990, c. O.1, s9. Occupational Health and Safety Act, R.S.O. 1990, c.O.1, s26. Workplace Safety and - Insurance Act, 1997.
Types of personal information: Employee reports, research materials, data collection, analytical results, and reports.
Record uses: Response to Occupational Health and Safety issues.
Categories of users: Human Resources - Occupational Health and Safety staff, Labour Relations staff Joint Health & Safety Committees.
Categories of individuals in bank: Hospital employees that have reported concerns or who have been involved in an accident, witnesses and responsible management.
Retention and disposal: To be determined.