Type: Personal Information Bank
Description: Records relating to individual employees' pay history profiles. Includes information on rates of pay, hours of work, reported absences, garnishments, pay rate changes, and both elected and mandatory payroll deductions for each employee.
Documents include completed federal record of employment forms, tax credit return statements, previous pay adjustment sheets, copies of court orders, and all supporting correspondence.
Retention and disposal: 7 years after termination of employment, or termination of retirement benefits, whichever is longer then destroyed.
Types of personal information: Employee number and name, address, sex, social insurance number, date of birth, marital status, telephone number, tax exemptions, employee benefit information, bank account number, name of group life and pension beneficiar.
Record uses: Calculate and administer Corporation payroll; administer employee benefits and pensions.
Categories of users: Pension, Payroll & Employee Benefits staff, Human Resources staff (access to long-term disability claim information restricted to Benefits staff), Finance Department staff.
Categories of individuals in bank: All Corporation employees.
Legal authority: Employment Standards Act, 2000, c. 41, s. 15; Insurance Act, R.S.O. 1990, c. I.8, s. 300; ; Canada Pension Plan, R.S., 1985, c. C-8, s.