Office of Research

Research Overview
Research Resources and Information
Research FAQ's
Research Contact Us

 

OVERVIEW

The goal of the Office of Research is to advance the academic and research mission of Windsor Regional Hospital, and as part of the broader initiatives to enhance health research capacity in Windsor-Essex. Through our partnerships with WE-SPARK Health Institute, its partners, and the Schulich School of Medicine & Dentistry, we are working to build research infrastructure at WRH to facilitate and promote research and equip researchers for success.

The Office of Research contributes to the robust growth of a health research system in Windsor-Essex that will ensure that our community attracts the best talent and has access to the latest improvements in clinical care.

 

What We Do:

As the centralized resource for all clinicians and students interested in research at Windsor Regional Hospital, the OoR supports and participates in the start-up, maintenance, and promotion of all research activity across both sites. This work includes:

  • Centralizing, providing oversight, and streamlining research at WRH
  • Providing administrative support for approved research projects
  • Standardizing research processes across the system
  • Strengthening local partnerships
  • Improving the quality of clinical care and the health of the population WRH serves
  • Realizing revenue opportunities
  • Celebrating local talent and successes

 

Who We Are:

Reporting to the Medical Advisory Committee and the WRH Board of Directors, the Office of Research team completes our work with guidance from the Academic Research Committee, a subcommittee of the Medical Advisory Committee, and in collaboration with the WRH Research Ethics Board. See our governance structure below.

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The Office of Research also completes its work through WRH's formal partnership with WE-SPARK Health Institute, an innovative partnership between Hôtel-Dieu Grace Healthcare, St. Clair College, University of Windsor, and Windsor Regional Hospital. WE-SPARK supports the academic and research mission at WRH by facilitating collaborations between researchers at partner sites, providing access to research resources and training for our local researchers, and supporting the communication and celebration of local research successes to the broader Windsor-Essex community.


Resources and Information

Research Start-Up Process/Apply to do Research at WRH

Submit your completed Research Intake Form to research.office@wrh.on.ca

All-new research projects to be conducted at Windsor Regional Hospital require a feasibility review by the Office of Research via the submission of a Research Intake Form prior to submission of an ethics application to any Research Ethics Board, including WRH REB. This intake process ensures the project can be supported with the resources available at WRH while also facilitating any project start-up from administrative and regulatory support through to full study support. Our feasibility review embeds into the process the completion of the Departmental Impact review(s) which are required for your WRH REB application. All research projects conducted at WRH must also include a WRH Site Investigator (i.e. clinical staff investigator) who will be responsible for the oversight of the research project. Once this Research Intake review is complete and approved, the project can be submitted for REB review. View the Research Intake Process flowchart below.

Intake Process Map

Research Ethics Application Support

To submit a research project to WRH Research Ethics Board for approval, you must first complete the Research Intake process with the Office of Research. Once complete, the OoR will provide guidance and administrative review of your REB application to ensure that you have completed all the necessary documents with supporting attachments. We’ll also facilitate the completion of the Departmental Impact reviews that are required for your REB submission.

For research projects that require both WRH REB and UWindsor REB approval, the WRH REB application forms and documents may be submitted to UWindsor REB.

For REB applications to Central REBs: With the exception of cancer program clinical trials submitted to OCREB, currently, WRH is not a participating site for REB applications to Clinical Trials Ontario (CTO) or any other central REBs. REB applications for multi-centre trials must also submit a full application to the WRH REB via the Office of Research.
You can find all the REB application documents on the WRH Research Ethics page.

Research Contracts

Contracts related to research projects at WRH that require an institutional signature (i.e. data transfer agreements, confidential disclosure agreements, clinical trial agreements), should be submitted to the Office of Research to facilitate legal review and appropriate institutional sign-off. Drafted contracts should be submitted, along with any referenced documents attached, to research.office@wrh.on.ca. We also facilitate the drafting of contract templates to be shared with external collaborators. Please contact us with the details required for the contract and we’ll coordinate the work with the legal team.

Research Funding

WRH researchers are encouraged to apply for research funding opportunities for which they are eligible. Prior to submitting a funding application, the proposed research project should undergo a feasibility review via the Research Intake form to ensure that the project as proposed in the funding application is feasible within WRH resources and within the budget proposed. Submit a Research Intake form to research.office@wrh.on.ca with a copy of the funding opportunity guidelines and your draft application.

Through our partnerships with WE-SPARK Health Institute and Schulich School of Medicine & Dentistry - Windsor Campus, there are funding programs targeted to WRH researchers:

  • WE-SPARK Incentive Grant Program - This grant for up to $20,000 is available to WRH researchers who are WE-SPARK core members to support the resubmission of recently unsuccessful national/international funding applications in subsequent application rounds. Applications will be reviewed on a rolling basis. Sign up to be a member of WE-SPARK.
  • WE-SPARK Igniting Discovery Grants Program - This grant provides up to $20,000 in seed funding to promote the development of early-stage innovative health research and health education projects. To hold the grant at WRH, the WRH applicant must be a WE-SPARK core member and the Principal Applicant. Sign up to be a member of WE-SPARK.
  • Schulich-UWindsor Opportunities for Research Excellence Program (SWORP) - The SWORP program supports a $5,000 stipend for an undergraduate medical education student in first or second year at the Windsor Campus of the Schulich School of Medicine & Dentistry to participate in a research project under the supervision of a University of Windsor faculty member. WE-SPARK will facilitate obtaining faculty appointments for WRH clinicians interested in working with a SWORP student. Find more information on the SWORP process at WE-SPARK.

All research grants/funding awarded must flow through WRH via the Office of Research. Submit your grant/funding award letter and original funding application to research.office@wrh.on.ca.

Student Research

Students interested in conducting or participating in a research project at WRH must first have connected with and confirmed a WRH Site Investigator (i.e. a clinician who is able to supervise the research project at WRH). They must also have appropriate academic supervision of their research project at their home institution (where applicable). Students from the University of Windsor must connect with the UWindsor Office of Research Ethics prior to submitting a Research Intake form or REB application at WRH. Research Intake forms are required for student research at WRH. Once your research project is reviewed for feasibility, you'll apply for WRH REB approval.

Students completing a clinical placement at Windsor Regional Hospital who are interested in participating in a research project as part of their placement must be included in the existing research ethics application via an amendment request prior to engaging in the research. Visit the WRH Research Ethics page access to more details including forms.

For more information on student placements at WRH visit the Student Services page.


FAQs

I've been approached to run a clinical trial at WRH? How do I get started?

All new clinical trials at WRH, whether sponsor initiated or investigator-initiated, must be reviewed for feasibility through the Research Start-Up Process listed above. The Office of Research can act as liaison with the sponsor/investigator to facilitate the completion of any required documents such as the confidentiality agreement and site feasibility questionnaires. We’ll meet with you and the prospective department to review the protocol, discuss available resources for the trial, and clinical appropriateness for our patient population. If the trial is endorsed to move forward, we'll continue to act as a liaison with the sponsor/investigator to coordinate site initiation steps, including REB submission.

I'm looking for a research collaborator for a research project I've developed. Can OoR connect me to researchers at WRH?

WE-SPARK Health Institute has implemented an Igniting Connections Collaboration Platform that connects researchers with each other based on the type of request and expertise sought. You can submit a request online and they will connect you with potential researchers in Windsor-Essex, including those at WRH. We encourage all WRH researchers to become members of WE-SPARK to broaden the potential connections (and benefit from the perks of membership like access to grant funding!).

Which REB should I submit my application to?

WRH REB: If your research project will be completed accessing data from WRH (i.e. patient chart, staff surveys etc), or any part of the research will take place at WRH, you'll submit your ethics application to Windsor Regional Hospital’s Research Ethics Board. If you have an affiliation with another institution, you’ll also need to obtain REB approval from their local REB. For faculty/students at UWindsor, WRH REB applications may be submitted to UWindsor REB.

University of Windsor REB: If you are a clinician and your research will be completed at your private practice in Windsor-Essex, using only data from your practice’s charts, you'll submit your ethics application to UWindsor as a community partner. Find more on the UWindsor Office of Research Ethics webpage.

CONTACT US

For all your research related questions contact us at:

Office: Met Campus, 1st floor next to the escalators
Email: research.office@wrh.on.ca
Phone: (519) 254-5577 x52300